Pravacy Policy

Welcome to Diary SA! This Privacy Policy explains how we collect, use, and protect the personal information of our users. By using Diary SA, you agree to the terms outlined in this policy.

1. Information We Collect

Diary SA collects and processes the following types of information:

1.1 Personal Information

Employee Name and Last Name – Used for identifying employees.
Employee Number – Unique identifier for clocking in and out.
Employee ID Number – Used for payroll and identification purposes.
Phone Number – For communication and payroll processing.
Address – Required for payroll records and official documentation.
UIF Number – Used for unemployment insurance fund contributions.
PAYE Tax Number – Required for tax compliance and payroll processing.
Current Location – Captured at the time of clocking in/out to verify employee presence.

1.2 Usage Data

Clock-in and Clock-out Records – Stored to track employee working hours.
Diesel Usage Records – Logged to monitor fuel consumption and usage.

2. How We Use Your Information

We collect and use this information strictly for operational purposes, including:

Recording employee work hours accurately.
Ensuring accountability in clocking operations.
Managing diesel consumption records.
Processing payroll and tax compliance.
Improving our services and providing necessary support.

3. Data Protection & Security

We take data security seriously and implement the following measures:

Encryption – Sensitive data, including Employee ID numbers, phone numbers, address, UIF numbers, and PAYE tax numbers, is encrypted to prevent unauthorized access.
Access Control – Only authorized Diary SA employees can access this information.
Regular Audits – We routinely review security protocols to safeguard your data.

Despite these measures, no method of electronic storage is 100% secure. We encourage users to follow best security practices when using the app.

4. Data Sharing & Third-Party Services

We do not sell, trade, or rent user information to third parties. However, we may share data with:

Employers or Payroll Administrators – To facilitate payroll processing.
Legal Authorities – If required by law or to protect our rights.
Cloud Storage Providers – For secure data backup and processing.

5. Data Retention

We retain employee records as long as necessary for payroll and compliance purposes. Users may request data deletion upon termination of employment, subject to legal and business obligations.

6. Age Restriction

Diary SA is intended only for users aged 18 and above, as it is designed for business use involving employee management. If you believe a minor has provided us with personal information, please contact us immediately.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

Access, correct, or delete your personal data.
Restrict or object to data processing.
Request data portability where applicable.

To exercise these rights, please contact us at info@diarysa.co.za.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be communicated through the app or our official website. Your continued use of Diary SA after updates constitutes acceptance of the new terms.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us at: Diary SA Support

Email: info@diarysa.co.za
Thank you for using Diary SA!